Go Paperless More
May 19, 2016
We’ve all been using electronic calendars and contacts for quite some time. But there are many other areas in your business where you could operate more efficiently by using electronic media instead of traditional paper. Here are a few examples.
- Timecards. Instead of the traditional punched time card, electronic time cards don’t need to be punched. And when someone forgets to punch out, they don’t need to call back to the shop – they can pull up their time card on their home computer or smart phone. Electronic time cards can hold much more information – not just times in and out, but times that can be billed to a specific client or activity. From an administrator’s perspective, electronic time cards can feed directly into your billing system, making it easier to generate invoices. There are a number of excellent programs for electronic time cards. Contact Emerson Technologies to find out which is right for your organization.
- Documentation. Twenty years ago offices had rows of thick manuals. Ten years ago people were using PDF files for documentation. Now imagine your own wiki or knowledge base, much like those you draw from when you do an Internet search. This runs as a web site – something you can access from any computer, tablet or smartphone on the Internet. When one person makes a change, everyone else sees it right away. This works well for internal processes, client specific processes, or anything that is to be referenced more than once. And access can be tailored for each individual. Let us chat so we can find the best solution for your use.
- Notes. Do you still walk into meetings with writing utensils and paper? We’ve all had the problem of loosing the scrap of paper we wrote a note on. When taking notes electronically they can be accessible on all your devices – work laptop, home computer, tablet and smartphone. Copying and pasting your notes to give to someone else is trivial. Depending on the program you use to take notes you can even share a notebook with someone, such as people in your department, to ensure everyone is on the same page.
This is just a few examples of the benefits to taking the next step into a paperless mode. There are certainly many others and more are coming all the time!